Use of artificial intelligence in Adult Learning policy 2025 to 2026

Purpose and aim

�� Adult Learning’s (SAL’s) Use of Artificial Intelligence Policy details guidance on the use of artificial intelligence (AI) for both learners and staff and will follow advice by relevant external parties. The term learners include apprentices.

The aim of this policy is to ensure that �� Adult Learning (SAL) can:

provide suggestions on how AI can be used to support staff to save time and maximise productivity.
support staff and learners on the correct way to use AI appropriately in all areas of teaching and learning.
comply with Ofqual’s regulatory requirements and those of any other relevant regulatory or industry bodies including the
Follow ��’s

Commitment

SAL is committed to harnessing the transformative capabilities of AI. Through AI we aim to streamline administrative processes and present innovative learning experiences. We also acknowledge the ethical and safety considerations necessary for working with AI.

Method of Implementation

Learners and staff must not put into an AI tool their own or anyone else’s:

personal information. This includes names, addresses, contact details or protected characteristics.
Business sensitive information,
Copyrighted information.

Learner Use of AI

Whilst learners may be encouraged to use AI to supplement their learning, they must adhere to strict guidelines which are set out in the JCQ document or where applicable, other awarding body use of AI guidance.

This includes:

Ensuring all submitted work is their own. Learners who misuse AI in formal assessments submitted to an awarding body will have committed malpractice.
Detailing any areas where AI has been used to support their work and acknowledging this.
Retaining a copy of the question and AI generated responses for reference purposes.
Learners will be requested to acknowledge this alongside declaring own work only is submitted.

Learners using AI should also be aware of:

AI’s limitations, bias and risk of misinformation.
the risk to intellectual property rights to the work submitted.

Learners must ensure that AI is used for their own use and is not used to create anything which could be defamatory to another person or SAL.

SAL’s staff must ensure AI is used ethically

This includes but is not limited to:

Undertaking training where available on the advantages, risks and ethical use of AI
Where applicable monitoring learner work for possible AI misuse including the use of an approved AI and plagiarism checker tool.
Integrating AI within the curriculum
Where applicable ensuring alignment with Joint Council for Qualifications (JCQ) guidelines and other awarding body requirements on AI in assessments
Not allowing or causing intellectual property, including learners’ work, to be used to train generative AI models, without appropriate consent or exemption to copyright.
Ensuring learners are aware of plagiarism and the consequences of malpractice.
Embedding the risks of AI use in safeguarding and online safety discussions
Ensuring learners are not accessing or creating harmful or inappropriate content online, including through generative AI in the classroom.
Ensuring learners are aware of the risks of perpetuating bias, misinformation and discrimination when using AI.
Drafting and editing documents
Producing presentations, slides, charts, podcasts or videos
Generating content for social media posts and website articles
Brainstorming ideas
Analysing non personal data to extract data insights.
Automating or streamlining repetitive administrative tasks

Ethical Use of AI

We expect all AI users to:

Respect privacy and intellectual rights.
Adhere to all laws and policies in relation to data protection.
Remember AI generated content may not always be accurate and should not be relied on as the sole source of truth or factual information.
Evaluate AI generated content for appropriateness and accuracy before sharing.

Related SAL policies and Guidance

E-Safety
Acceptable Use of Computers, Tablets and Mobile Devices
Safeguarding
Unacceptable Behaviour and Conduct Policy and Procedure
Malpractice and Maladministration

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