Death registration appointment

You must make an appointment to register a death at a register office within the district the death occurred.
The medical examiner's office will contact you to let you know when you can book an appointment to register a death. This must be within five days of the register office receiving the paperwork from the medical examiner about the cause of death, or
If the death is referred to the coroner, the five-day registration rule does not apply. The coroner's office will inform you when you can book the appointment.

When to book the appointment

After someone dies, a medical examiner will check the cause of death to ensure it is accurate. They will be a senior doctor who was not involved in the care of the person who died.

The medical examiner's office will then contact you to:

Explain the cause of death.
Answer any questions you have about the cause of death or the healthcare provided to the person before they died.
Inform you that you can make an appointment to register the death.
You must book an appointment within five days of the register office receiving the paperwork from the medical examiner about the cause of death.
If a death is referred to the coroner, the coroner's office will inform you when you can make an appointment to register the death.

Where to book the appointment

You must register a death in the county where the death occurred.

If the death occurred in ��, you must book an appointment at one of our register offices:

Camberley
Epsom
Guildford
Leatherhead
Reigate
Staines
Weybridge

Visit our �� register offices web page for details on each office, including their address, and what parking and facilities are available.

If the death occurred outside of �� or are unsure of the county, please search for a register office via:

Booking the appointment

You must book an appointment in advance to register a death and attend the appointment in person.

You can only book an appointment online if all the following apply:

The medical examiner's office has informed you that you can make an appointment to register the death and you have waited 24 hours before making an appointment.
The coroner's office has informed you that they have completed their investigation and you can register the death.
You are the relative or partner of the deceased, were present at the death, appointed as personal representative of the deceased, or are personally arranging the funeral.
The death occurred in England and Wales.
You can speak and understand English.

If the above applies, you can book, reschedule, or cancel your appointment online.

If any of the above do not apply, or if an inquest is being held or has been held by the coroner, contact �� Registration Service.

Urgent burial requirements and out of hours support

We understand that certain faiths and cultures have specific and urgent needs when it comes to obtaining a certificate for burial or cremation. During our normal operating hours, 9am to 5pm Monday to Friday, the medical examiner will guide you on when to contact us for an appointment and will ensure we are informed of any urgent requirements.

For assistance during weekends and bank holidays, please call the �� Registration Service directly. Our registration duty manager will be available from 9am to 5pm, to ensure your urgent needs are met promptly, provided the required paperwork has been issued by the medical examiner. We are committed to providing the support you need during this important time.

What to bring to the appointment

It would be useful to bring:

The deceased's passport or birth certificate
Proof of any former name or names (for example, change of name deed or marriage or civil partnership certificate)
Proof of the deceased's current address
Your identity documents

Please note that you are not legally required to produce these documents, but if you do they can help to ensure the death is correctly registered.

If you do not speak or understand English please bring someone who can translate for you.

What the registrar needs to know

During the appointment, the Registrar will ask you provide the following information:

Date of death
Place of death
1. This will be the name of the hospital or nursing home, the name or number of the house, the name of the street and village town for example.
2. If the death took place in a vehicle - ambulance, or car for example then you need to provide information about the locality of the vehicle when the death occurred and the intended destination.
Name and surname of the deceased
1. This should be the name they were known as at the time of his or her death.
2. You should also establish if they are known by any other name currently or previously.
3. You need to record those details together with some notes as to the circumstances to help the registrar ascertain how to record the information in the entry
Sex: male or female
Maiden surname of woman who has been married or civil partnership
1. This is the surname in which a woman contracted her (first) marriage or civil partnership.
2. Date of Birth: Please provide approximate dates if exact date not known.
Place of birth
1. Town and county or London borough or country of birth if born outside UK.
Occupation
1. Provide as much information about their job title relating to the most recent occupation.
2. Please also record whether the deceased was retired.
Marital status
1. This will be the marital status of the deceased at the time of his or her death.
2. Single (never married or in a civil partnership), divorced, husband or wife, widow or widower, civil partner or surviving civil partner
Spouse or civil partners name and surname
1. This should be the name and surname of the deceased's spouse or civil partner.
Spouse or civil partners occupation
1. Provide as much information as possible about their job title relating to the most recent occupation and if retired
Usual address
1. This should include the name or number of the house, name of the street and village or town.
2. Where the death occurred in a hospital the deceased's usual address should be recorded.
It would be helpful if you are able to locate the deceased's NHS number, which can be found on their NHS card or prescription (however this is not essential).
The Registrar will ask you to read and check all the information on the register page before signing. It is essential that all information, names including spelling and dates are correct, as this is a legal document. If there are any errors in the registration, you will be required to apply for a formal correction, which will incur a charge.

What the registrar will give you

The registrar will:

Issue the Certificate for burial or cremation (known as the Green Form) and, with your permission, email it directly to the funeral director, unless the coroner has issued an order for burial or a certificate for cremation already.
Register you for the Tell Us Once service and provide a reference number so you can notify multiple local and central government departments of the death in one contact.

There is no charge for the death registration itself or the Tell Us Once registration.

Death certificates

Each death certificate costs £12.50.
You can order certificates when booking your appointment and pay by debit or by credit card.
Certificates can also be purchased at the appointment by debit or credit card.
If you need additional death certificates after your registration appointment, please visit our Copy certificates web page

Corrections to death registrations

The registrar will ask you to check all the information recorded in the register. This is a legal document and therefore it is important that the registration is accurate.

Any correction of errors discovered after the registration has been completed, will incur a charge of £83 to £99 as well as the cost of replacement certificates.

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